Information concerning personal data for the tenants of premises managed by P&O Apartments Group Sp. z o.o. (active also under the “P&O Apartments” brand)

Information concerning personal data for the tenants of premises managed by P&O Apartments Group Sp. z o.o. (active also under the “P&O Apartments” brand)

Who is the administrator of personal data?

The administrator of personal data is P&O Apartments Group Sp. z o.o. with its registered seat in Warsaw at 2 Senatorska street, 00-087 Warszawa, entered into Central Registration and Information on Business (CEIDG) of the Republic of Poland (“P&O Apartments”). Contact details of personal data protection inspector: RODO@pandoapartments.eu, phone number +48-22-290-62-21.

What are the objectives of processing tenants’ personal data?

P&O Apartments processes personal data in order to conclude and implement the agreement for the service of short-term lease. Moreover, the objectives include: 1. pursuing by P&O Apartments potential claims in connection with the damage incurred by P&O Apartments resulting from the tenant’s activity or protection against the tenant’s claims against P&O Apartments; 2. Documenting the performance of the service for tax purposes; 3. When the tenant agrees for their personal data to be processed for marketing purposes, P&O Apartments processes personal data in order to send to the tenant marketing information and the offers concerning their products and services. Moreover, P&O Apartments processes personal data of the tenants collected through video surveillance of the office in order to ensure the safety of tenants and other persons.

What is the legal basis for processing personal data?

Legal basis for processing the tenant’s personal data acquired by P&O Apartments is constituted by the agreement for the service of short-term lease. Legal basis for processing the tenant’s personal data used for marketing purposes is constituted by the tenant’s consent. Legal basis for processing the tenant’s personal data through video surveillance is constituted by the protection of their vested interests and vested interests of other natural persons.

Who can receive personal data?

P&O Apartments transmits personal data to entities representing the following categories: 1. companies providing IT support services for P&O Apartments, 2. accounting companies providing bookkeeping services, 3. Transport and taxi companies when the transport service is ordered by the tenant, 4. state agencies and authorities, such as the police, Internal Security Agency ABW or tax authorities entitled basing on appropriate provisions of law to receive personal data on condition that they are in possession of appropriate legal bases for requesting personal data.

How long will personal data be processed?

Personal data: 1. acquired in connection with signing the agreement for the service of short-term lease shall be processed for the limitation period of tax liabilities or civil law liabilities of P&O Apartments or the tenant, whichever occurs later; 2. acquired basing on the consent for marketing purposes shall be processed for the period of validity of the consent for marketing purposes; 3. acquired in connection with video surveillance shall be processed for the period of 60 days from the day of recording and then it shall be permanently removed.

What are the tenant’s rights in connection with processing personal data?

The Tenant has the right to access their personal data, correct or remove it or to limit its processing. What is more, the Tenant has the right to appeal against data processing. The data can be accessed at P&O Apartments seat. Moreover, P&O Apartments provides the e-mail address RODO@pandoapartments.eu which can be used for matters connected with personal data.

Is there a possibility to file a complaint in connection with the processing of personal data?

Yes, each tenant has the right to file a complaint to the supervisory authority, i.e. Inspector General for the Protection of Personal Data GIODO, ul. Stawki 2 00-193 Warszawa.

Will P&O Apartments be transmitting personal data outside EEA?

No, P&O Apartments does not intend to transmit personal data outside EEA.

Does providing personal data constitute contractual or statutory requirement?

Providing personal data constitutes the requirement for concluding the agreement for the service of short-term lease. When no personal data is provided, it becomes impossible for P&O Apartments to conclude the agreement for short-term lease.